Minuteman Boston Terrier Club

ARTICLE II

MEETINGS AND VOTING

Section 1.
Club Meetings
. Meetings of the Club shall be held in the greater Worcester County, Massachusetts area on the 2nd Sunday of February, April, June, September, October, and December, at such hour and place as may be designated by the Board. Written notice of such meeting shall be mailed by the Secretary at least 10 days prior to the date of the meeting. The Board, at its discretion, may change the date of any Club meeting. The quorum for such meetings shall be 20% of the voting-eligible members in good standing

Section 2.
Special Club Meetings. Special Club Meetings may be called by the President, or by a majority vote of the members of the Board, or shall be called by the Secretary upon receipt of a petition signed by five members of the Club who are in good standing. Such special meetings shall be held in the greater Worcester County, Massachusetts area at such place, date, and hour as may be designated by the person or persons authorized herein to call such meetings. Written notice of each meeting shall be mailed by the Secretary at least five days and not more than 15 days prior to the date of the meeting, and said notice shall state the purpose of the meeting, and no other Club business may be transacted thereat. The quorum for such a meeting shall be 20% of the voting-eligible members in good standing.

Section 3.
Board of Directors Meetings.
Meetings of the Board shall be held in the greater Worcester County, Massachusetts area on the 2nd Sunday of February, April, June, September, October, and December at such place, date, and hour as may be designated by the Board. At the discretion and agreement of a majority of the Board, any of these meetings may be held via teleconference or videoconference. Written notice of each such meeting shall be mailed by the Secretary at least five days and not more than 10 days prior to the date of the meeting. The Board may at its discretion change the date of any Board meeting. The quorum for all Board Meetings shall be a majority of the Board

Section 4 .
Special Board of Directors Meetings.
Special meetings of the Board may be called by the President, or shall be called by the Secretary upon receipt of a written request signed by at least three members of the Board. Such special meetings shall be held in the greater Worcester County, Massachusetts area at such place, date, and hour as may be designated by the person authorized herein to call such meeting. At the discretion and agreement of a majority of the Board, any of these meetings may be held via teleconference or videoconference. Written notice of such meeting shall be mailed by the Secretary at least five days and not more than 10 days prior to the date of the meeting. Any such notice shall state the purpose of the meeting and no other business shall be transacted thereat. A quorum for such meeting shall be a majority of the Board.

Section 5.
Voting.
Regular, Life or Family member 18 years of age and older in good standing whose dues are paid for the current year shall be entitled to vote at any meeting of the Club at which he or she is present. Proxy voting will not be permitted at any Club meeting or election.

Section 6
Membership Communications.
Notification of club meetings, dues notices, minutes, and newsletters, as well as Board of Director notifications of meetings and minutes from said meetings may be sent via email, provided that: The member or Board member has signed an authorization agreeing to this method of communication. Such authorization, which is revocable, will also release the club from liability should the notification be received late or not received by the member due to circumstances beyond the club’s control.


ARTICLE III

BOARD OF DIRECTORS AND OFFICERS
Section1.
 Board of Directors.
The Board shall be comprised of the President, Vice-President, Secretary, Treasurer, Historian and four other persons all of whom shall be members in good standing, and all of whom shall be elected for one year terms at the Club’s Annual Meeting as provided in Article IV and shall serve until their successors are elected. General management of the Club’s affairs shall be entrusted to the Board of Directors.

Section 2
Officers.
The Club’s Officers, consisting of the President, Vice-President, Secretary, Treasurer and Historian, shall serve in their respective capacities both with regard to the Club and its meetings and the Board and its meeting.

a. The President shall preside at all meetings of the Club and of the Board, and shall have the duties and powers normally appurtenant to the office of President in addition to those particularly specified in these By-Laws.

b. The Vice-President shall have the duties and exercise the powers of the President in case of the President’s death, absence or incapacity.

c. The Secretary shall keep a record of all meetings of the Club and of the Board and of all matters of which a record shall be ordered by the Club. He or she shall have charge of the correspondence, notify members of meetings, notify new members of their election to membership, notify officers and directors of their election to office, keep a roll of the members of the Club with their addresses, and carry out such other duties as are prescribed in these By-Laws.

d. The Treasurer shall collect and receive all monies due or belonging to the Club. He or she shall deposit the same in a bank designated by the Board, in the name of the Club. His or her books shall at all times be open to inspection of the Board and he or she shall report to them at every meeting the condition of the Club’s finances and every item of receipt or payment not before reported, and at the annual meeting he or she shall render an account of all monies received and expended during the previous fiscal year. The Treasurer shall be bonded in such amount as the Board shall determine. The Treasurer’s books shall be reviewed at the end of each fiscal year by the Board.

e.
The Historian shall maintain a record of significant events and occurrences related to the Club and the Breed.
 


Section 3.
Vacancies. Any vacancies occurring on the Board or among the Officers during the year shall be filled until the next annual election by a majority vote of all the members of the Board at its first regular meeting following the creation of such vacancy, or at a special Board Meeting called for that purpose, except that a vacancy in the office of President shall be filled automatically by the Vice-President and the resulting vacancy in the office of Vice-President shall be filled by the Board.





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- MBTC CONSTITUTION

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- THE OLDER BOSTON

 

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