THE CLUB YEAR, ANNUAL MEETING AND ELECTIONS
Club Year. The Club’s fiscal year shall begin on the 1st day of January and end on the 31st day of December. The Club’s official year shall begin immediately at the conclusion of the election at the annual meeting and shall continue through the election at the next annual meeting.
Annual Meeting. The annual meeting shall be held in the month of October at which Officers and Directors for the ensuing year shall be elected by secret, written ballot from among those nominated in accordance with Section 4 of the Article. They shall take office immediately upon the conclusion of the election and each retiring officer shall turn over to his or her successor in office all properties and records relating to that office within 30 days after the election.
Elections. The nominated candidate receiving the greatest number of votes for each office shall be declared elected. The four nominated candidates for other positions on the Board who receive the greatest number of votes for each position shall be declared elected.
Section 4 .
Nominations. No person may be a candidate in a Club election who has not been nominated. During the month of July, the Board shall select a Nominating committee consisting of three members and two alternates, not more than one of whom may be a member of the Board. The Secretary shall immediately notify the committee and alternates of their selection. The Board shall name a Chairman for the Committee and it shall be his or her duty to call a committee meeting which shall be held on or before August 1st.
|a. The committee shall nominate one candidate for each office and four candidates for the four other positions on the Board, and after securing consent of each person to be nominated, shall immediately report their nominations to the Secretary in writing before August 15th.
b. Upon receipt of the Nominating Committee’s report, the Secretary shall before September 1st notify each member in good standing in writing of the candidates so nominated.
c. Additional nominations may be made at the September meeting by any member in good standing in attendance provided that the person so nominated does not decline when his or her name is proposed and provided further that if the proposed candidate is not in attendance at this meeting, his or her proposer shall present to the Secretary a written statement of acceptance from the proposed candidate. No candidate shall run for more than one position. The written notice for the September nomination meeting shall bear a statement caption, “Extract from the By-Laws Article IV, Section 4C”, followed by the verbatim quotation of the first two sentences from this sub-section.
d. Nominations cannot be made at the Annual Meeting or in any manner other than as provided in this Section.
The Board may each year appoint standing committees to advance the work of the Club in such matters as Specialty Shows, Obedience Trials, annual prizes, membership and other fields which may well be served by committees. Such committees shall always be subject to the final authority of the Board.
Any committee appointed may be terminated by a majority vote of the full membership of the Board upon written notice to the appointee and the Board may appoint successors to those persons whose services have been terminated.
Delegate and Alternate Delegate to the Parent Club. The delegate or alternate delegate shall represent the Club in the manner provided in the By-Laws of the Boston Terrier Club of America, Inc. In the event that the delegate cannot carry out his or her duties for any reason, the alternate delegate shall serve in his or her stead. The delegate and alternate delegate shall be elected at the Annual meeting of the Club from nominations made in the same manner outlined for Officers and Board of Director candidates.. No person may be nominated in absentia without his or her prior written consent. The Secretary shall provide the Parent Club with the names of the delegate and alternate delegate.