MEETINGS AND VOTING
Section 1.
Club Meetings. Meetings
of the Club shall be held in the
greater Worcester County,
Massachusetts area on the 2nd
Sunday of February, April, June,
September, October, and
December, at such hour and place
as may be designated by the
Board. Written notice of such
meeting shall be mailed by the
Secretary at least 10 days prior
to the date of the meeting. The
Board, at its discretion, may
change the date of any Club
meeting. The quorum for such
meetings shall be 20% of the
voting-eligible members in good
standing
Section 2.
Special Club Meetings.
Special Club Meetings may be
called by the President, or by a
majority vote of the members of
the Board, or shall be called by
the Secretary upon receipt of a
petition signed by five members
of the Club who are in good
standing. Such special meetings
shall be held in the greater
Worcester County, Massachusetts
area at such place, date, and
hour as may be designated by the
person or persons authorized
herein to call such meetings.
Written notice of each meeting
shall be mailed by the Secretary
at least five days and not more
than 15 days prior to the date
of the meeting, and said notice
shall state the purpose of the
meeting, and no other Club
business may be transacted
thereat. The quorum for such a
meeting shall be 20% of the
voting-eligible members in good
standing.
Section 3.
Board of Directors Meetings.
Meetings of the Board
shall be held in the greater
Worcester County, Massachusetts
area on the 2nd Sunday of
February, April, June,
September, October, and December
at such place, date, and hour as
may be designated by the Board.
At the discretion and agreement
of a majority of the Board, any
of these meetings may be held
via teleconference or
videoconference. Written notice
of each such meeting shall be
mailed by the Secretary at least
five days and not more than 10
days prior to the date of the
meeting. The Board may at its
discretion change the date of
any Board meeting. The quorum
for all Board Meetings shall be
a majority of the Board
Section 4 .
Special Board of Directors
Meetings. Special
meetings of the Board may be
called by the President, or
shall be called by the Secretary
upon receipt of a written
request signed by at least three
members of the Board. Such
special meetings shall be held
in the greater Worcester County,
Massachusetts area at such
place, date, and hour as may be
designated by the person
authorized herein to call such
meeting. At the discretion and
agreement of a majority of the
Board, any of these meetings may
be held via teleconference or
videoconference. Written notice
of such meeting shall be mailed
by the Secretary at least five
days and not more than 10 days
prior to the date of the
meeting. Any such notice shall
state the purpose of the meeting
and no other business shall be
transacted thereat. A quorum for
such meeting shall be a majority
of the Board.
Section 5.
Voting. Regular, Life
or Family member 18 years of age
and older in good standing whose
dues are paid for the current
year shall be entitled to vote
at any meeting of the Club at
which he or she is present.
Proxy voting will not be
permitted at any Club meeting or
election.
Section 6
Membership Communications.
Notification of club
meetings, dues notices, minutes,
and newsletters, as well as
Board of Director notifications
of meetings and minutes from
said meetings may be sent via
email, provided that: The member
or Board member has signed an
authorization agreeing to this
method of communication. Such
authorization, which is
revocable, will also release the
club from liability should the
notification be received late or
not received by the member due
to circumstances beyond the
club’s control.
ARTICLE III
BOARD OF DIRECTORS AND OFFICERS
Section1.
Board of Directors. The Board shall be comprised of the
President, Vice-President,
Secretary, Treasurer, Historian
and four other persons all of
whom shall be members in good
standing, and all of whom shall
be elected for one year terms at
the Club’s Annual Meeting as
provided in Article IV and shall
serve until their successors are
elected. General management of
the Club’s affairs shall be
entrusted to the Board of
Directors.
Section 2
Officers. The Club’s
Officers, consisting of the
President, Vice-President,
Secretary, Treasurer and
Historian, shall serve in their
respective capacities both with
regard to the Club and its
meetings and the Board and its
meeting.
| a. The President shall preside at all meetings of the Club and of the Board, and shall have the duties and powers normally appurtenant to the office of President in addition to those particularly specified in these By-Laws. b. The Vice-President shall have the duties and exercise the powers of the President in case of the President’s death, absence or incapacity. c. The Secretary shall keep a record of all meetings of the Club and of the Board and of all matters of which a record shall be ordered by the Club. He or she shall have charge of the correspondence, notify members of meetings, notify new members of their election to membership, notify officers and directors of their election to office, keep a roll of the members of the Club with their addresses, and carry out such other duties as are prescribed in these By-Laws. d. The Treasurer shall collect and receive all monies due or belonging to the Club. He or she shall deposit the same in a bank designated by the Board, in the name of the Club. His or her books shall at all times be open to inspection of the Board and he or she shall report to them at every meeting the condition of the Club’s finances and every item of receipt or payment not before reported, and at the annual meeting he or she shall render an account of all monies received and expended during the previous fiscal year. The Treasurer shall be bonded in such amount as the Board shall determine. The Treasurer’s books shall be reviewed at the end of each fiscal year by the Board. e. The Historian shall maintain a record of significant events and occurrences related to the Club and the Breed. |
Section 3.
Vacancies. Any vacancies occurring on the Board or among the Officers during the year shall be filled until the next annual election by a majority vote of all the members of the Board at its first regular meeting following the creation of such vacancy, or at a special Board Meeting called for that purpose, except that a vacancy in the office of President shall be filled automatically by the Vice-President and the resulting vacancy in the office of Vice-President shall be filled by the Board.
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